We’re currently seeking an OFFICE ADMINISTRATOR to keep our office running smoothly. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role.

To apply, send a resume with 2-3 professional references and cover letter explaining why you are a good fit for this position to leggandwatnejobs@gmail.com. We will be contacting applicants about our first round of interviews in late November.

Schedule

Our work cycle has strong seasonal variation. Tax season (January through April) is our busiest time. The office administrator will be needed M-F, 9am-5pm, with the possibility of paid overtime. During May-December, the office is closed on Fridays and the office administrator has more flexibility in their schedule. After a probationary period, we will establish an annual salary to smooth out these variables.

Objectives of this role

Ensure general management of the office by overseeing operational efficiency and effective communications with clients.

Responsibilities

• Greet office visitors, answer and screening phone calls, and innovate/maintain office efficiency.

• Perform a variety of administrative duties, such as scheduling appointments, generating and distributing letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail.

• Take payments and maintain client databases.

• Run errands, such as bank deposits, post office runs, and buying supplies.

Required skills and qualifications

• Experience in office administration

• Superb written and verbal communication skills

• Strong time-management and organizational skills

• Works well under pressure

• Proficiency with Microsoft office Suite

• Aptitude for learning new software and systems

• Ability to maintain confidentiality of company information

• Good people skills with a friendly disposition

Preferred skills and qualifications

• Experience in developing internal processes and filing systems

• Experience working with a tax accountant

Wage & Benefits

• $22 per hour probational wage

• We will establish an appropriate salary after the probational period

• Paid holidays, vacation, and sick leave

• 401(k) and health benefits are in development